University or Non-profit Organization
- Up to four hours: $250
- 4-8 hours: $400
AES Annual Meeting Exhibitor
- Up to four hours: $400
- 4-8 hours: $550
- Up to four hours: $800
- 4-8 hours: $1,100
A non-refundable administrative fee applies per room, per day, and will be charged at the time of application.
Meeting room rental fees are waived by the facility. Exception: Organizations will be charged room rental if additional space is secured by AES for your event. The meeting organizer is responsible for payment of any charges incurred, including but not limited to food and beverage, audio and visual equipment, labor, internet service, etc. AES will accommodate as many requests as possible.
The administrative fee for an ICW space request is non-refundable, provided that AES can accommodate the requested date, time, room, and capacity. Payment is due upon submission of the application form.
At AES-contracted locations, you will be required to use services and vendors contracted by AES. You will pay the hotels and vendors directly for these services.
- Food and Beverage Service: Indicate your need for this service on the application form. When AES approves your ICW, the meeting facility will contact you directly to arrange food, beverage, and payment requirements. Menus and pricing will be provided by the facility upon request. Be sure to review samples of the current Catering Menu and Pricing for the Hyatt Regency McCormick Place and Marriott Marquis Chicago. Hotels advise final pricing for food and beverage.
- Audio-Visual Resources: Indicate your need for this service on the application form. Our Official AV Provider will contact you directly to make arrangements for equipment and payment. See below for contact information.
AES Official AV Provider: IMS Technology Services, Jon Little (email@example.com, 610-361-1870 x1104)